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Information for Parents & Guardians

Accidents and Medical Care

The academy has a small medical room and basic first aid equipment. When accidents are easily dealt with, they are treated in school. When treatment by a Doctor or Hospital is needed, parents are contacted. Occasionally, it is necessary to contact parents if their child becomes ill at school. Children who need to bring medicines to school must arrange to leave them in the school office for safe keeping.

It is essential we have accurate details for contacting parents.

Absence from school and illness

Pupils are expected to attend regularly (target 96%) and on time.
If your son/daughter is absent from school, please inform school before 10.00am on the first day to advise us why they are absent.  There are a number of ways you can let us know:
  • You can ring us on 01234 870735 and leave a message on the pupil absent line.
  • You can contact us by sending a text message on our absent line on 01234 480159.
Can you please provide us with specific information; if we receive a message that says your child is ‘unwell’ we will request more information via text or call.
If we do not hear from you, school will try to make direct contact.
On your child’s return, please either complete a blue slip from the back of your child’s diary or a letter detailing the reason for the absence.
Also please make medical/dental appointments outside of school hours if at all possible.

If a child needs to leave school during the school day for any reason, prior permission needs to be arranged. Children will not be allowed to leave unaccompanied.

Please see the two PDF documents below for more information.

Attendance - Why is it important                     Guidance on Infection

Parents are reminded that holidays should not be taken during term time.

Code Of Conduct

We aim to encourage children to be self disciplined and show respect and consideration for others and for themselves.

Children are expected to be well behaved, well mannered, co-operate with adults and other children and be respectful of the property of others and the school.

There is a very constructive and pleasant working atmosphere in the school based on the understanding that children are treated fairly, albeit firmly, when necessary.

Praise and recognition are given in various ways but when behaviour is inconsistent with the standards and spirit of the school community, action is taken. When a child's behaviour gives cause for greater concern, parents are contacted and further action is discussed and agreed. Working closely with parents in the best interest of your child, is usually very effective and has the desired results.

Data Protection of Information Held by Academies

For detailed information please see the 'Privacy Noice' policy under the Policies page of our Document Library.

Educational Visits within the Local Environments of the school.
(Including Sporting activities, cross country, visits to the Parish Church, Geography Field Work activities etc.)

As part of the school’s curriculum it is sometimes necessary to make visits within the locality of the school. These include short, low-risk visits that occur during the course of the school day, which are seen as part of the school’s routine activities involving local excursions on foot during school time (including sporting activities, visits to the Parish Church and Geography fieldwork activities etc).

  • While the supervisory adults in charge of the group will take all reasonable care of the young person, neither they nor the Authority, can necessarily be held liable in respect of loss of or damage to the property or injury suffered by the young person arising out of the educational visit/journey, unless such loss, damage or injury results from the negligence of Alban Academy, its employees or official volunteers, and
  • That you read and understand the extent and limitations of the insurance cover provided (copy on the website).

Such routine visits will, of course, be supervised in line with the current guidance. These activities are covered by the School journey Policy provided by Zurich Insurance.

Educational Welfare

All pupils are expected to attend school, where there is an issue with attendance parents will be contacted by letter in the first instance. If the childs attendance does not improve this will be followed by a phone call. If attendance remains unsatisfactory or there is a unexplained absence then the Welfare Officer will become involved.

Free School Meals

If parents think they qualify for assistance they should contact the school office or Free School Meals Department, Education Welfare Service, Borough Hall, Bedford. Tel: 01234 228948. Assistance can also be obtained for short periods of special difficulty. All such matters are dealt with confidentially. Free School Meals (FSM) can be claimed by those pupils whose parents are in receipt of certain levels of allowances or benefits. If you feel you may be eligible for FSM, you should contact Bedford Borough Council Education Service or complete the application form available from the school office.

Nut Free School

Alban Academy is a nut free school, for the health and safety of all students please ensure no products containing nuts are brought into school.

Equipment for School

Children need to come to school with the correct equipment. We expect each child to have blue Berol handwriting pens (or similar fibre tip pens) pencils, ruler, rubber and calculator. Colouring pencils, glue sticks, highlighters, protractor and a whiteboard pen are also helpful.

Bags should be of reasonable size.

Liaison With Lower And Upper Schools

Regular contact is maintained with both our feeder Lower schools and receiver Upper schools

The Head of Year 5 visits all our feeder schools during the summer term to meet the children and help prepare them for joining the school.

In July, Year 4 children spend a day at Alban in their class with their new teacher. Following this, an evening is set aside for the parents and children to visit the school together, to meet the teachers and ask any questions.

Moving to Alban from our Lower schools is an exciting process and our aim is to ensure that the children are able to make a happy, successful and enjoyable start with us.

For children in Year 8, there is also a planned programme to make the transfer to Upper school a successful and happy one. The Heads of Year 9 from the Upper schools talk to children in Year 8 and there is also an opportunity for the children to spend a day at their Upper schools in the summer term.

Regular liaison between schools throughout the year ensures there is continuity and progression, not only for the curriculum, but also for pastoral care.

Food Tasting

As part of the Food Technology course, pupils are given the opportunity to participate in food tasting activities, which form part of the Design and Technology curriculum.

Due to an increased number of children with nut allergies, we ask all pupils not to use nuts or nut oils in any of their practical work.


Internet Permission Form

As part of the school's ICT program we offer pupils supervised access to the Internet. Before being allowed to use the Internet, all pupils must obtain parental permission and both will be asked to sign as evidence of approval and acceptance of the school rules on this matter.

Access to the Internet will enable pupils to explore thousands of libraries, databases, and bulletin boards while exchanging messages with other Internet users throughout the world. Families should be warned that some material accessible via the Internet may contain items that are illegal, defamatory, inaccurate or potentially offensive to some people.

Whilst our aim for Internet use is to further educational goals and objectives, pupils may find ways to access other materials as well. We believe that the benefits to pupils from access to the Internet, in the form of information resources and opportunities for collaboration, exceed any disadvantages, but ultimately, parents and guardians of minors are responsible for setting and conveying the standards that their children should follow when using media and information sources. To that end, the school supports and respects each family's right to decide whether or not to apply for access.

During school, teachers will guide pupils toward appropriate materials and our Internet provider filters most sites deemed inappropriate. Outside of school, families bear the same responsibility for such guidance as they exercise with information sources such as television, telephones, films, radio and other potentially offensive media. To support this we have included guidance on our website.

ICT including the Internet, e-mail and mobile technologies, etc has become an important part of learning in our school. We expect all children to be safe and responsible when using any ICT.

Mobile Phones

Pupils at Alban Church of England Academy are permitted to bring mobile phones to the academy because we appreciate that they can provide valuable communication and enhance pupil safety on their journeys to and from school.

Use of phones on the premises and academy endorsed activities is not permitted.

Photography and the use of images

During the course of the school year there may be opportunities to publicise some of the activities that your child is involved in This may well involve filming or photographing children for use in the local media. As a school, we welcome these opportunities and hope that you do too. There may also be occasions when we arrange photography for our own purposes, such as displays and school brochures. It may also be used in lessons to enhance learning or to evaluate performance.

Photography or filming will only take place with the permission of the Headteacher, and under the supervision of a teacher. When filming or photography is carried out by the news media, pupils will only be named if there is a particular reason to do so (e.g. they have won a prize). Home addresses will never be given out.

Images may be taken of the children as follows:-

  • By the local media in covering school activities that show the school and children in a positive light. (Drama, and musical performances, sports, prize-giving’s, etc.)
  • By photographers acting on behalf of the school for use in displays and publicity material. (Images will be used for a maximum of 2 years and will then be destroyed.)
  • By school staff to aid learning.

We believe that positive publicity benefits all involved with the school. Nevertheless, we will not involve your child without your consent. You may withdraw consent at any time. Images of your child held by the school can be viewed upon request.

NB There may be other circumstances, falling outside the normal day to day activities of the school, in which pictures of children are requested. The school recognises that in such circumstances specific consent from parent or guardian will be required before the school can permit photography or filming of children.

Policy Guidelines

Mobile phones must be turned off at all times during the school day, pupils should hand their phones into the school office for safe keeping. The school will not accept any liability for the loss, theft or damage of a mobile phone. and pupils are solely responsible for the security of their mobile phones. The academy will not accept any liability for the loss, theft or damage of a mobile phone.

School Transport

Most of our pupils travel to and from school by bus provided by the Local Authority. Bus passes are issued to those who are entitled to use this service and all enquires about transport arrangements should be made to the Borough Council Education Department (Transport Section), Borough Hall, Bedford. Tel: 01234 718004, for Central Bedfordshire Council enquires please telephone: 03003 008167

Parents bringing or collecting their children to and from school by car at the begining and end of the school day are asked to park outside the academy rather then come into the academy grounds in the interest of children's safety.

  • While the supervisory adults in charge of the group will take all reasonable care of the young person, neither they nor the Authority, can necessarily be held liable in respect of loss of or damage to the property or injury suffered by the young person arising out of the educational visit/journey, unless such loss, damage or injury results from the negligence of Alban Academy, its employees or official volunteers, and
  • That you read and understand the extent and limitations of the insurance cover provided (copy on the website).

Sex and Relationship Education

As part of Personal, Social, Health and Citizenship Education (PHSCE) all pupils follow a programme which includes Sex and Relationships Education.

As a parent, you have the right to withdraw your child from Sex & Relationship lessons whose content falls outside the compulsory elements of sex education contained in the Science National Curriculum. If you wish to exercise this right and remove your child from Sex and Relationships Education sessions, please ensure you complete the permission box in the ‘Reply Booklet’, and we will arrange a meeting to discuss this with you further. Once a child has been withdrawn they cannot take part in sex education until the request for withdrawal has been removed.

Unless you inform us to the contrary, we will assume that you are happy for your child to participate in these lessons.